How to Organize Receipts Electronically: 6 Best Ways

For example, some popular apps follow the Payment Card Industry Data Security Standard (PCI DSS) guidelines for secure processing, storing, and handling of credit card information. Receipt apps provide a centralized platform for managing all your expenses, making expense tracking more efficient and organized. With these apps, you can quickly capture receipts by snapping a photo or importing a digital copy. No more need to manually store physical receipts or rummage through piles of paper to locate a specific transaction. When it comes time to choose a business expense tracker app, the most important consideration for most businesses is price.

The Zoho app will perform OCR scanning on the receipt and
fill out all the details into the expense form for you. This saves a lot of
time, and it lets you quickly apply those details to your expense tracking
records. The criteria used to choose the best receipt scanning apps
included ease-of-use, quality of scans, OCR functionality, and user reviews. Whether you own your own business best app for keeping track of receipts or you’re just trying to track expenses as part of your job, the following 10 apps will help you scan, track, and manage your receipts. It also has fully customizable reporting capabilities so that you can easily keep track of your finances and/or send reports to accounting and business partners. Most of the receipt scanner apps above require a subscription of some sort to use.

QuickBooks Self-Employed

While I’ve chosen Keeper for this purpose, I explored multiple apps before deciding. Receipt scanner apps typically use security measures such as encryption, password protection and secure servers to protect user data. Some apps may also be compliant with industry regulations, such as HIPAA or GDPR. It is important to carefully review the security measures of any receipt scanner app before using it and to use strong passwords and other security best practices to protect your data. Users can then make any necessary edits, assign the receipt to an account or match it to an existing transaction within the app.

• By comparing the best receipt apps, we will discuss the key benefits and essential features to look for to maximize their utility.
• If you do a lot of overseas business, you may value multicurrency support more highly.
• In summary, it is crucial to adopt receipt apps that prioritize data security and compliance with financial standards to ensure a secure and seamless experience in managing and tracking expenses.
• Shoeboxed’s most notable receipt scanner feature is that you can outsource receipt scanning entirely by stuffing receipts into a pre-paid envelope for processing at their receipt scanning center.
• You can scan them through the app or email them in seven different file formats.

Your receipts might be formatted in a specific format based on what you’re using them for. A tax accountant may demand that you scan or upload all of your receipts as PDFs, but your work expense program only accepts JPEG photos. Check to see what file formats your receipt scanner accepts, so you do not have to change them after scanning them manually. It enables your staff to submit their receipts quickly in digital format. The optical character recognition algorithms in the app eliminate human errors that may occur when directly inputting data from receipts.

The Best Android and iOS Apps for Managing Receipts

ABUKAI suggests that the app can be used in health care, insurance, hospitality, and dozens of other industries. The app will process it into a report and send it to your email address or forward it to a colleague. Zoho Expense is similar to QuickBooks in that it’s a full-fledged bookkeeping tool, https://www.bookstime.com/articles/horizontal-analysis but its pricing options and features make it more suitable for businesses with a lot of employees. You can use Zoho Expense to create budgets, set expense account limits, outline travel policies, and more. Employees can scan their receipts, track mileage using GPS, and request reimbursements.

• Overall, it has an easy-to-use interface, works for travel, and does most of the things that a growing startup needs.
• The most obvious way to decide whether your business should have a receipt scanner app is to look at how frequently and complex your organization’s reimbursement system is.
• QuickBooks is a comprehensive bookkeeping platform, so it’s a great receipt app for freelancers and small business owners, but it may be too advanced for casual users.
• The system’s overall performance and dependability in processing such receipts are impacted by these problems.
• Rydoo lets you approve or deny expenses right from the app or use an automated approval flow based on rules you set.
• But if you’re looking for an app that can ingest a lot of receipts quickly, in every way imaginable, Receipt Bank is the app for you.

If you have numerous employees submitting expenses constantly, having automated workflow tools that let you set auto-approval rules can save you tons of time. If you do a lot of overseas business, you may value multicurrency support more highly. Companies with many virtual expenses will love the virtual credit card feature as it means they don’t have to issue physical cards to every employee. Rydoo lets you approve or deny expenses right from the app or use an automated approval flow based on rules you set. What sets it apart is its ability to track mileage and tax rates for specific countries and regions. This means you can handle expenses easily, no matter where your employees are.